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Posted : Monday, October 16, 2023 07:36 PM
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Academic Admin Coordinator (WLHSDM/Alberta)
Position Description
Provide office services by implementing administrative systems, and procedures.
Monitors administrative projects for faculty and staff in the assigned academic area.
Requisition ID 36818BR Work Location El Paso Org Level 1 Texas Tech Unv Hlth Sci Ctr El Paso Campus HSC - El Paso Department Woody L.
Hunt SDM Admin ELP Major/Essential Functions Provide routine administrative support for multiple WLHSDM clinical and biomedical faculty by acquiring materials pertinent to lectures such as but not limited to providing copies, creating forms and documents, building presentations, and uploading and navigating information onto curriculum software (i.
e.
PowerPoint, Kahootz, Kaltura, PollV, Elantra).
Provide excellent customer service as the point of contact for the faculty ring when answering telephone, directing inquiries, and greeting all guests in the restricted area.
Perform technical program assistance to include but not limited to collecting travel and conference information for processing, troubleshooting PC challenges, provide software training, and submitting work orders as needed.
Determine the type of A/V support required for all events, meetings and educational activities, providing support by reserving meeting rooms, submitting facilities and A/V equipment work orders and manage the catering for faculty related committee meetings/events.
Serve as a shopper on TechBuy for office supplies and communicate the need for equipment tags and verification within the Property Management Inventory System.
Adhere to Unit Safety Officer duties for the faculty as assigned while working closely with the Department of Safety Services.
Oversee upkeep of the faculty community area and copy center, and maintain adequate stock levels of office supplies to ensure productive office environment for faculty.
Provide administrative support for the Office of Academic Affairs for Woody L.
Hunt School of Dental Medicine (WLHSDM) such as assist in the assembly of materials needed for the Office of Academic Affairs; participate in proctoring as a regular member; and comply with all applicable policies and procedures and institutional and departmental guidelines.
Supports administrative functions and operations for the Office of the Dean as assigned.
Must be able to accomplish tasks in a timely manner as requested by direct supervisor.
Demonstrate fallibility and team orientation by efficiently and effectively performing other task or duties as my be assigned.
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
Actively promote and encourage staff across the institution.
Perform all other duties as assigned.
Required Qualifications Bachelor's degree in a related field plus one (1) year related experience; Combination of related education and/or experience to equal five (5) years Preferred Qualifications Effectively communicates in English in both the spoken and written forms.
Some knowledge of curriculum, laboratory, or project management software/databases.
EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information.
By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.
You can locate this report through our website at: https://www.
ttuhsc.
edu/emergency/clery-report.
aspx Does this position work in a research laboratory? No Required Attachments Cover Letter, Resume / CV, Transcript Job Type Full Time Pay Basis Hourly Minimum Hire Rate Compensation is commensurate upon qualifications Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan.
For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required Up to 25% Shift Day Grant Funded? No Job Group Information and Records Clerks Air Force Specialty Code 3A1X1, 8A200 Army Military Occupational Specialty Code 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y Marine Military Occupational Specialty Code 0111, 3372, 6046 Navy Enlisted Classification Code AZ, LS, MC, PS, RP, YN Job Expires 03/13/2024
Monitors administrative projects for faculty and staff in the assigned academic area.
Requisition ID 36818BR Work Location El Paso Org Level 1 Texas Tech Unv Hlth Sci Ctr El Paso Campus HSC - El Paso Department Woody L.
Hunt SDM Admin ELP Major/Essential Functions Provide routine administrative support for multiple WLHSDM clinical and biomedical faculty by acquiring materials pertinent to lectures such as but not limited to providing copies, creating forms and documents, building presentations, and uploading and navigating information onto curriculum software (i.
e.
PowerPoint, Kahootz, Kaltura, PollV, Elantra).
Provide excellent customer service as the point of contact for the faculty ring when answering telephone, directing inquiries, and greeting all guests in the restricted area.
Perform technical program assistance to include but not limited to collecting travel and conference information for processing, troubleshooting PC challenges, provide software training, and submitting work orders as needed.
Determine the type of A/V support required for all events, meetings and educational activities, providing support by reserving meeting rooms, submitting facilities and A/V equipment work orders and manage the catering for faculty related committee meetings/events.
Serve as a shopper on TechBuy for office supplies and communicate the need for equipment tags and verification within the Property Management Inventory System.
Adhere to Unit Safety Officer duties for the faculty as assigned while working closely with the Department of Safety Services.
Oversee upkeep of the faculty community area and copy center, and maintain adequate stock levels of office supplies to ensure productive office environment for faculty.
Provide administrative support for the Office of Academic Affairs for Woody L.
Hunt School of Dental Medicine (WLHSDM) such as assist in the assembly of materials needed for the Office of Academic Affairs; participate in proctoring as a regular member; and comply with all applicable policies and procedures and institutional and departmental guidelines.
Supports administrative functions and operations for the Office of the Dean as assigned.
Must be able to accomplish tasks in a timely manner as requested by direct supervisor.
Demonstrate fallibility and team orientation by efficiently and effectively performing other task or duties as my be assigned.
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
Actively promote and encourage staff across the institution.
Perform all other duties as assigned.
Required Qualifications Bachelor's degree in a related field plus one (1) year related experience; Combination of related education and/or experience to equal five (5) years Preferred Qualifications Effectively communicates in English in both the spoken and written forms.
Some knowledge of curriculum, laboratory, or project management software/databases.
EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information.
By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.
You can locate this report through our website at: https://www.
ttuhsc.
edu/emergency/clery-report.
aspx Does this position work in a research laboratory? No Required Attachments Cover Letter, Resume / CV, Transcript Job Type Full Time Pay Basis Hourly Minimum Hire Rate Compensation is commensurate upon qualifications Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan.
For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required Up to 25% Shift Day Grant Funded? No Job Group Information and Records Clerks Air Force Specialty Code 3A1X1, 8A200 Army Military Occupational Specialty Code 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y Marine Military Occupational Specialty Code 0111, 3372, 6046 Navy Enlisted Classification Code AZ, LS, MC, PS, RP, YN Job Expires 03/13/2024
• Phone : NA
• Location : El Paso, TX
• Post ID: 9108751622
