College Administrative Officer

Monitor the administration of all college accounts, control the flow of funds, and forecast the relationship of budgeted funds and current expenditures in major accounts.
The College Administrative Officer will also provide guidance at the budget development stage to the Deans, program directors, and department chairs in projecting needs and other details of budget preparation.
Essential Functions Provides guidance to college administrative and management staff on all phases of budget development, preparation, monitoring and management; assist in projection of budget needs and provides data on current and prior years expenditures; assists the Dean in strategic planning for the college.
Maintains an effective oral and written communications process between college administrators and their staff and the Office of the Dean regarding fiscal and other matters.
Acts as a liaison between the college, accounting, purchasing, and payroll departments; ensures college compliance with University policy and procedures.
Acts as a liaison with Human Resource Services to ensure that proper procedures are followed during the Faculty and Staff hiring process.
Administers processes for inventory control, disbursements, and staff continuing education programs.
Prepares or supervises the preparation of financial and statistical reports.
Evaluates administration of fiscal, inventory, and other systems developed to achieve institutional goals regarding internal controls, overall administrative efficiency, and fiscal policy compliance.
Develops and implements procedures within the college that support internal control regarding all phases of fiscal management including, but not limited to: budget preparation, assets control, expense authorization, and reconciliation of college accounts.
Manages the Office of the Dean in their respective college.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications: Education: Bachelor's degree from a four-year college or university in business, finance, accounting, economics, or a related field.
And Experience: Five (5) years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Travel is required.
Demonstrated knowledge of financial analysis, planning and budgeting, relevant accounting, and financial systems.
Demonstrated proficiency in developing, overseeing, managing, negotiating, and monitoring operating budgets in an academic setting.
Demonstrated ability to clearly articulate and distill finance and operational considerations to support decision-making by the Dean and other Department faculty leaders.
Demonstrated ability to improve administrative systems for efficiency.
Demonstrated leadership and interpersonal skills that exemplify the ability to address diverse issues and personalities and the ability to work well with all levels of staff and faculty.
Evidence of a management style that emphasizes teamwork, communication with integrity and respect, collegiality, flexibility, and trust.
Preferred Qualifications: Master's degree in business administration, public administration or public health.
Knowledge of sponsored research, finance & accounting, academic & staff personnel, IT security, and HIPPA compliance.
Experience overseeing space use, capital projects, and coordination of facilities projects.
Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk.
The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear.
The employee must lift and move up to 10 pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all.
We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer.
The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law.
Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.
edu.